The management system should contain the following elements:
1) Company Commitment
A corporate social and environmental responsibility policy statements affirming our commitment to compliance and continual improvement, endorsed by executive management and posted in the facility in the local language.
2) Management Accountability and Responsibility
We will clearly identifie senior executive and company representative[s] responsible for ensuring implementation of the management systems and associated programs. Senior management reviews the status of the management system on a regular basis.
3) Legal and Customer Requirements
A process to identify, monitor and understand applicable laws, regulations and customer requirements, including the requirements of EICC Code.
4) Risk Assessment and Risk Management
A process to identify the legal compliance, environmental, health and safety (areas to be included in a risk assessment for environmental health and safety are production areas, warehouse and storage facilities, plant/facilities support equipment, laboratories and test areas, sanitation facilities (bathrooms), kitchen/cafeteria and worker housing/dormitories) and labor practice and ethics risks associated with our operations. Determination of the relative significance for each risk and implementation of appropriate procedural and physical controls to control the identified risks and ensure regulatory compliance.
5) Improvement Objectives
Written performance objectives, targets and implementation plans to improve our social and environmental performance, including a periodic assessment of our performance in achieving those objectives.
Programs for training managers and workers to implement our policies, procedures and improvement objectives and to meet applicable legal and regulatory requirements.
A process for communicating clear and accurate information about our policies, practices, expectations and performance to workers, suppliers and customers.
8) Worker Feedback and Participation
Ongoing processes to assess employees’ understanding of and obtain feedback on practices and conditions covered by EICC Code and to foster continuous improvement.
9) Audits and Assessments
Periodic self-evaluations to ensure conformity to legal and regulatory requirements, the content of the EICC Code and customer contractual requirements related to social and environmental responsibility.
10) Corrective Action Process
A process for timely correction of deficiencies identified by internal or external assessments, inspections, investigations and reviews.
11) Documentation and Records
Creation and maintenance of documents and records to ensure regulatory compliance and conformity to company requirements along with appropriate confidentiality to protect privacy.
12) Supplier Responsibility
A process to communicate EICC Code requirements to suppliers and to monitor supplier compliance to the Code.